During the 2015 Branch president’s meeting, an amendment proposal (enclosed) was presented to the floor. As per article 2.6 of the Constitution, any amendment proposed at a Branch president’s meeting will be submitted to the membership and will become effective upon approval of two thirds (2/3) of the voting members.
The National Office has mandated a professional printing company to prepare and mail out the ballots along with a self-addressed pre-paid return envelope. Each return envelope will be coloured and randomly generated numbered for the purpose of controlling the number of outstanding issued ballots.
The mailing will occur on Friday, July 3, 2015. It is anticipated that delivery of the ballots/envelopes will occur during the week of July 5, 2015. Please be advised that, should you not receive your ballot by July 14, 2015, to please contact the National Office at 613.727.1310 so that arrangements can be made to provide an alternate ballot/envelope.
Return envelopes must be date-stamped by Canada Post no later than July 24, 2015. Date-stamped return envelopes with ballot received after this deadline will not be counted. Once ballots have been received by the National Office, they will be stored for opening on August 5, 2015. The National Executives have elected four (4) scrutineers to oversee the opening and counting of the ballots on this date. The chosen scrutineers are members in good standing and consist of the following:
- Cam Clay, Branch President for P.E.I. (Atlantic)
- Jean St-Pierre, Branch President for Québec (Québec)
- Michelle Eydt, Branch President for Greater Niagara (Huron)
- Simon Kaderabek, Branch Treasurer for Edmonton (Foothills)
Any envelope with a number not in the allocated series will be set aside and deemed spoiled immediately.
The four (4) elected scrutineers shall perform the following:
- Confirm that the envelope numbers correspond to the numbers provided by the National Office;
- Open each envelope received prior to the deadline and remove the ballot;
- Keep the ballots separate from the envelopes;
- Place the envelopes in one pile and the ballots in another pile; and
- Count each ballot;
- Record and submit the results to the National Office
The National Office shall post the results on our website (www.apoc-aopc.com) shortly thereafter.